Department Undergraduate Employment

Undergraduates can seek employment with the department in various positions by following the guidelines below. Students should initially speak with the undergraduate advisor to ask if there are any available positions or ask a professor, especially if the student has an interest in working with a particular professor. Positions are assigned, or re-assigned, every semester, however grader and tutor assignments are not available during summer sessions.

Grader

  1. Speak with the professor of the class about the number of hours you will be expected to work each week as a grader.
  2. Once you have been assigned to a class, fill out the online ChE Grader / URA Assignment Request Form.
  3. Make sure you have completed all your new employee paperwork and any other necessary forms.  Check with the senior administrative assistant in CPE 2.802C to make sure everything is in place for your assignment.

Tutor

  1. The undergraduate advisor will inform the senior administrative associate of the details of your assignment.
  2. Make sure you have completed all your new employee paperwork and any other necessary forms.  Check with the senior administrative assistant in CPE 2.802C to make sure everything is in place for your assignment.

 Undergraduate Research Assistant (URA)

  1. Make sure to discuss with the supervising professor the number of hours to be worked per week and length of assignment for the semester.
  2. Once a professor has agreed to support you for the semester, fill out the online ChE Grader / URA Assignment Request Form.  This form will need to be filled out every semester for as long as you are in the position.
  3. Make sure you have completed all your new employee paperwork and any other necessary forms.  Check with the senior administrative assistant in CPE 2.802C to make sure everything is in place for your assignment.

Work-Study

The department has various student positions that are generally reserved for students with work-study awards.   These department positions can vary from office administration assistant to computer lab proctor.  Speak with the undergraduate advisor for available positions within the department.

  1. Make sure to discuss with the supervisor the number of hours to be worked per week and length of the assignment.
  2. Once a department section has agreed to support you for the semester, please notify the senior administrative associate.
  3. Make sure you have completed all your new employee paperwork and any other necessary forms.  Check with the senior administrative assistant in CPE 2.802C to confirm your assignment.

Employment Criteria

To be considered for any of the positions listed above, students should meet the following qualifications:

  • To be eligible for a fall or spring semester assignment, you must be enrolled in at least 12 semester credit hours for that semester.
  • To be eligible for a summer assignment, you must:
    • Be enrolled in at least 3 semester credit hours during any term of the summer session; OR
    • Have been enrolled during the previous spring semester in at least 12 semester credit hours. You do not have to be enrolled during the summer
  • Have a good academic standing
    • Graders must have an overall GPA of “A” or “B” in the course they are grading.
  • Be detail oriented and organized with excellent interpersonal and communication skills

Please note, if you are assigned to an undergraduate academic job title during the fall or spring semester, your total employment in any title at UT Austin may not exceed 20 hours per week. During the summer session, semester breaks, and spring break, you may work up to 40 hours per week.

New Employees

Students that have never been employed by the university will need to get in contact with Cindy Figueroa (cfig@che.utexas.edu; CPE 2.802C) to fill out the necessary employment paperwork.

Student Employment and Resident Tuition Entitlement Eligibility

Students who are not residents of Texas when they begin their study are subject to nonresident tuiton fees.  However, a student can qualify for resident tuiton entitlement by reason of their own employment of a qualifying job title that meets the following criteria:

  • Must be employed in an academic title- i.e. grader, tutor, undergraduate research assistant
  • Must be employed at least 20 hours per week on a regular monthly basis (not hourly)
  • Beginning employment date must be on or before the twelfth class day of a long semester or the fourth class day of a summer term and the ending employment date must be no earlier than the last official class day
  • Job must be related to student’s degree program

Timesheets

Positions mentioned are typically hourly.  In order to get paid, an hourly timesheet needs to be submitted to the hourly payroll contact in CPE 1.450D per the university Payroll Semi-Monthly Deadline Schedule.  Supervisors need to sign off on submitted timesheets.  In some cases, the supervisor may designate an alternative signer in their absence.

Students with monthly positions do not need to submit a timesheet in order to receive payment.  However, they are obligated to work the number of hours per week they are assigned.

 Important Contacts

Undergraduate Advisor
Kelly McQuery
CPE 2.706
(512) 471-6443
kellym@che.utexas.edu
Senior Administrative Assistant
Cindy Figeroa
CPE 2.802C
(512) 471-6868
cfig@che.utexas.edu
Administrative Associate
Tammy McDade
CPE 1.450D
(512) 471-0444
mcdade@che.utexas.edu